Strategic acquisition process with respect to pre-contract, contract and post contract stages
Pre-contractual phase: Planning
Includes activities related to requirement definition and preliminary procurement planning up to issuance of bid solicitation. During this phase, various activities may arise such as:
• Verify the requisition form for goods and services, the funding and the security requirements
• Review the requirement and analyze options
• Verify the statement of work
• Identify environmental performance considerations
• Choose the appropriate procurement instrument
• Verify the Intellectual Property Considerations
• Develop the procurement strategy
• Review the non-competitive justification
• Review the evaluation criteria
• Develop the solicitation document
• Determine the appropriate contractor selection methodology
• Approval of the procurement process
Contracting phase: Bidding and awarding of contract
Includes all activities from issuance of bid solicitation to contract award and debriefing. During this phase, various activities may arise such as:
• Solicit competitive bids
• Publish an Advance Contract Award Notice and address statements of capabilities from interested suppliers
• Solicit a non-competitive proposal
• Respond to inquiries from potential bidders
• Hold Bidders’ Conferences
• Conduct Site Visits
• Evaluate competitive bids
• Evaluate a non-competitive proposal
• Confirm security clearances
• Award a contract
• Debrief unsuccessful bidders
• Respond to challenges to procurement decisions
