When a coding operation is complete, the list of code numbers, description size etc. are published in a document known as stores vocabulary. This is an encyclopedia book containing details of stores items. There are two types of stores vocabularies i.e. hard and soft vocabularies.
Hard vocabulary is recorded in books. It is original and requires manual access of information. Soft vocabulary on the other hand is recorded in computer system and in other integral devices of computers like Flash disc, CDR, memory cards etc. The information can only be accessed by checking its content through a computer system. In some organizations the information is available in the company‘s intranet.