Mechanism to support good governance in procurement

1. The strong internal control environment with robust internal policies, checks and control mechanisms.
2. Having codes of ethical conduct in procurement activities.
3. Effective budgeting, control and monitoring of procurement spend across the organization.
4. Clearly defined roles, responsibility, accountability and reporting structures.
5. Controls over the authority levels of individual buyer.
6. Clear requirements for approvals and authorization of requisitions, procurement and payment.
7. Segregation of procurement duties.
8. Control over preferred supplier lists and single sourcing deals to ensure they are in the
best interests of the organization.
9. E-procurement tools.
10. Physical security measures to protect assets, cash and data.
11. Effective meeting, selection and supervision of staff in position.
12. Use of standard terms and conditions of contract.
13. Internal audit of procurement processes, decisions and controls.
14. Encouraging suppliers and employees to import ethical bridges without fear of reprisal.
15. Establishing ethics forums to discuss conflict of interest and ethical issues arising in the course or work.

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