1. An accounting officer of a procuring entity may establish an ad hoc committee known as the inspection and acceptance committee. Inspection and acceptance committee.
2. The inspection and acceptance committee shall be composed of a chairman and at least two other members appointed by the accounting officer or the head of the procuring entity on the recommendation of the procuring unit.
3. The inspection and acceptance committee shall immediately after the delivery of the goods, works or services—
- Inspect and where necessary ,test the goods received;
- Inspect and review the goods ,works or services in order to ensure compliance with the terms and specifications of the contract; and
- Accept or reject, on behalf of the procuring entity , the delivered goods, works or services.
4. The inspection and acceptance committee shall—
- Ensure that the correct quantity of the goods is received
- Ensure that the goods, works or services meet the technical standards defined in the contract;
- Ensure that the goods, works or services have been delivered or completed on time, or that any delay has been noted;
- Ensure that all required manuals or documentation has been received; and
- Issue interim or completion certificates or goods received notes, as appropriate and in accordance with the contract.
It should be further noted that the IAC is different from the management teams of procurement contracts. The IAC shall be performing administrative duties of certifying that the procurement contracts have been properly performed and supervised or managed by the management teams. The work of the IAC comes at the end immediately after delivery of the goods, works and services.