**W1-2-60-1-6**

**JOMO KENYATTA UNIVERSITY OF AGRICULTURE AND TECHNOLOGY**

**UNIVERSITY EXAMINATIONS 2012/2013**

**EXAMINATION FOR THE DIPLOMA IN INFORMATION TECHNOLOGY**

**DIT 0103: SPREADSHEETS**

**DATE: AUGUST 2012 TIME: 1.5 HOURS**

**INSTRUCTIONS: ANSWER QUESTION ONE AND ANY OTHER TWO QUESTIONS**

**QUESTION ONE**

- What is Microsoft excel. [2 marks]
- Write down the procedure of moving data is Ms Excel. [2 marks]
- Explain the meaning of freezing panes. [2 marks]
- Write down the steps for applying freezing panes. [2 marks]
- Explain the following terms as used in Ms Excel

i)Home

ii)Cell-pointer

iii.Function

6. Formula [4 marks]

7. Explain briefly any four general features of Electronic spreadsheets. [4 marks]

8. State any four chart types used in Ms Excel to represent data. [4 marks]

9. Explain any four advantages of using electronic spreadsheets over m annual spreadsheets.

[8 marks]

**QUESTION TWO**

- Write down the steps followed when adjusting column width. [3 marks]
- What is the difference between relative referencing and absolute referencing? [6 marks]
- In Ms Excel spreadsheet, how do we use Auto-correct operation, highlight the steps followed when Auto-correcting. [4 marks]
- Differentiate between Save and Save As in Ms Excel. [2 marks]
- Write down the procedure for editing data in a worksheet. [3 marks]
- Write down the procedure followed when deleting a cell. [2 marks]

**QUESTION THREE – 20 MARKS**

- What do you understand by data sort? Then write down the procedure to follow when data sorting. [6 marks]
- Write down the procedure of copying and pasting data in Ms Excel. [4 marks]
- How would you perform the following?
- Insert a worksheet
- Rename a worksheet

iii. Delete a worksheet

ii) Insert a row

iii)Insert a column [5 marks]

iv) Autofilll command is widely used in Ms Excel, briefly explain its purpose. [2 marks]

v) Write down the steps followed when using Autofill command. [3 marks]

**QUESTION FOUR-20 MARKS**

- Explain any four advantages of using a spreadsheet program. [8 marks]
- Mr. Gilbert is a leader at Jomo Kenyatta University and wishes to use Microsoft excel to process the marks of students during their end of semester exam. The table below shows the details entered in the program.

A | B | C | D | E | F | G | I | J | |

1 | NAME | QS | EXCEL | WORD | TOTAL | AVERAGE | MAX | MIN | RANK |

2 | MARY | 56 | 23 | 57 | |||||

3 | BENTA | 89 | 45 | 78 | |||||

4 | SALOME | 52 | 66 | 78 | |||||

5 | JANE | 23 | 45 | 47 | |||||

6 | AMIN | 46 | 38 | 56 | |||||

7 | KIRWA | 44 | 39 | 22 |

3Give the formula for calculating;

4The total score for Mary

5The average score for Salome

i. The maximum score for Kirwa

ii)The minimum score for Jane

iii)The rank for Amin [10 marks]

iv) Outline at least 4 applications of a spreadsheet program. [2 marks]

**QUESTION FIVE**

- Explain the following terms as used in Microsoft Excel
- Cell-pointer
- Workbook

i. Cell address [6 marks]

- Use the students results as shown below to answer the questions that follow

A | B | C | D | E | F | G | H | I | J | K | |

1 | |||||||||||

2 | NO | ADMISSION NO | NAME | MATH | GRADE | PROG | GRADE | ELEC | GRADE | SUM | AVG |

3 | 1 | 2012/0151 | JOHN SAMBU | 50 | 60 | 90 | |||||

4 | 2 | 2012/0142 | PETER RUTO | 80 | 35 | 83 | |||||

5 | 3 | 2012/0193 | JAMES ANDREW | 30 | 70 | 94 | |||||

6 | 4 | 2012/0204 | PAUL JOHN | 60 | 35 | 81 | |||||

7 | TOTAL | ||||||||||

8 | MEAN | ||||||||||

9 | STANDARD DEV |

- Write the formula that find the sum of all subject marks for the student whose admission no. is 2012/0151 [2 marks]
- Write a formula that finds the mean of MATH marks to 1 decimal place for all students.

[2 marks]

i. Write a formula to grade the MATH mark in

(b) using the range 0-40 and grade = 4, 41-50, grade 3 51-60, grade 2 61-100, grade 1. [3 marks]

i)Write a formula for calculating the standard deviation. [3 marks]

ii)Using the table in (b), suggest the errors that may occur in b(i) for the following conditions;

iiCursor pointer is placed in cell H3, when writing the formula

- When the value of cell j3, is larger than can fit in cell.

iii. The value of cell H3 is changed to “X” [4 marks]