How are the Bidding Documents prepared?
The Procurement department with the assistance of consultants (if any) and the end-user unit prepares the bidding documents following the standard forms and manuals prescribed by the – Public Procurement Administrative Review Board (PPARB) The bidding documents must contain the following information:
- Source of funds;
- Date, time and place of the pre-bid meetings (where applicable), submission of bids and opening of bids;
- Eligibility requirements;
- Including criteria for eligibility, bid evaluation and post-qualification, submission of bids, and opening of bids;
- Scope of Work (SOW) for services;
- Technical Specifications, which must not contain any reference to brand names;
- Form of Bid, Price Form, and List of Goods or Bill of Quantities;
- Delivery Time or Completion Schedule;
- Form, amount and validity period of Bid Security;
- Form and amount of Performance Security and Warranty; and
- Form of Contract,
The Procuring Entity may require additional document requirements or specifications, where applicable and necessary for prospective bidders to prepare their respective bids. The bidding documents, as amended, shall subsequently form an integral part of the contract. Statements not made in writing at any stage of the bidding process shall not modify the bidding documents.